Thursday, April 15, 2010

... on Campus

The best tool for anyone is their system, or computer if you will. Now it doesn't need to be fancy or overblown with features, but it needs to be reliable. After years of working in retail computer sales while providing service and maintenance, I have learned to focus on on that one simple factor: Reliability! You don't want to be messing around wondering what's wrong with your system or paying someone $60-$80-$100/hr to try to fix it! A computer is a tool, and unless you want to tinker with your system, invest in the right tool that will last you.
As well, this initial investment may be handled as some sort of graduation present or a personal pize you give yourself for a job well done.

The moral of the story: Get yourself a good system to start with, save yourself hassles later!

Now cost is always something to consider, but I feel that if you spend your money in the right way at the right time, you can maximize your value.

Now what do I mean by all of this: Let's say you are a college student, or are intending to be one. In the typical campus setting such as one found at UAF, you will have a surprising amount of technological resources available.

The major components that we need to consider when it comes to survival on the modern campus:
  1. System: What are we going to use for our research or papers or even entertainment? I am a fan of laptops for the college student. With the technological advances in hard-drive size and RAM capabilities, the laptop is no longer 2ndary system and can easily become a singular workhorse.
    • Why laptop? The answer is simple, portability. By being portable you can adjust to to the needs of your work-flow and be fully prepared all the time. Whether you are meeting up with a study group or just trying to find some peace and quiet from the dorm ruckus, a laptop will allow you adapt as the environments change
    • Why not rely on computer labs? Simple, they're unreliable. Not in the sense that they will closed when you expect them to open, but more that they may not be open when you are ready to study or need to crunch out something for early the next morning (much like what is happening here now with this blog :-) Plus I have never felt the lab environment is conducive to long term study
    • What laptop? Here comes the reliability factor. As a veteran IT person, I have had the pleasure of working with a variety of brands and various types of computer systems and peripherals. in this experience i have come to trust a few very reliable and or responsive vendors or manufacturers. One of which is where I exclusively buy my PC laptops from; Dell. Now I am not saying that every Dell laptop is the best ever, the truth in computing is typically you get what you pay for . With that said, I recommend spending a bit more on the initial system, in ways that will pay for themselves in the future. Now what is a bot m
    • Now what is a bit more? To me, this is enough to protect my investment, for the life span that I am needing it to be reliable. for me, this means buying an extended warranty and extended crash protection if available. By purchasing extended care & warranty, not only do you tend to get more responsive service, you are ensuring that you a system for at least for the first 3-4 years of school.
    • From Where? Almost anywhere. Always check to make sure that the vendor is reputable, but most campuses and even Dell itself, has some kind of Higher Education discount or special offerings. I have gone ahead and included a quote for best choice laptop from Dell. Although this cost may seem to be trimmed, I had quoted what I feel is key to the system's life span; Large HD so upgrades will not be needed soon, maxxed RAM for same reason and the big jump will be in the extended warranty and crash protection. these components are your insurance for a single investment that is expected to go the distance.
    • I put one together with what I would (and have recently) deployed as a high use, high availability portable. (please see PDF pasted below)
  2. HELP! to borrow a once popular phrase; 'Who you gonna' call?' or email or walk-up and say hi to?
    •  Most campuses are going to have some sort of dedicated IT staff learn their telephone number, email address etc. 
    • Find out what their support levels include. Typically most campuses will favor one platform or the other. Although you can find pockets of guru's to prefer one OS to the other, it is important to remember that unless you intend on working on your own system, it is important to have some kind of support circle or group to help along
  3. Location, location, location!: Know where the labs are. Jot down their hours of operations and relationship to your dorm or other common activities. I would also suggest the coffee shops and 24/7 mini-marts for late night cup-of-joe!
  4. Computer Labs: Will almost always be available to any and all students. This is one way to avoid the expense of a computer system, but i feel it is not the right place to save money. Although labs can be very helpful, they are not always convenient. 
  5. ...Labs: Are also be where you'll want to do your printing. I see no sense in buying a printer when they are found all around campus and available free or very reasonable for when you need to print.

    Monday, April 12, 2010

    The Toolbox...

    As I have said before, the installation or account creation of these are pretty straightforward. Download the apps, install them and run them.

    Some of them need some basic configuration changes and some have a few manual steps to run through their routines.

    The first thing to do is to setup a GoogleApps/Gmail account for communications and backup. Yes, backup. With Gmail you can send (and receive) up to 25Mb of attachments, per email. As well, they offers 1Gb of upload space via GoogleDocs. Not counting of course, the usage of Google Docs for your general documentation needs.

    Please remember, Google has probably the most innovative design and engineering of their data-center and there is probably no safer place for your data than on one of their servers.

    7Zip is easily the premiere compression tool around. Not only does it access all the compression formats of it's competitors and other OS platforms. It will also allow access to things like ISOs, EXEs & other packaged items.

     Mozy is a paid for service, that offers 2Gb free (for life) of online backup. They have a quick and easy download that connects your computer directly to their server and access to those files from anywhere.

    Avast is my favorite anti-virus of all time. Along with the virus protection, it offers an array of anti-spyware/malware tools to handle attacks. As expected there are manual scans, as well as scheduled scans available. Avast offers an unmatched boot-time scan that scans the system prior to boot, defeating the sneakiest of spyware/malware. A boot-scan that I have used it time and again to remove viruses that other anti-virus applications failed to catch or remove when found. Avast has one annoying attribute, and that is that it speaks to you. To handle this I recommend that once you install the application, go into the settings and 'disable all sounds'. One other thing that isn't set right (but a little less annoying mind you) is that the auto-update of the application is not set. Yes, it will update the virus definitions, but not the application itself (i.e. V4.8-4.9) will not take place.


    Spybot and Adaware are two of the best anti-spyware/malware programs out there. They do however tend to look at each other as threats. That is to say, that the applications look at the activities of each other , as threats. It's kinda like getting a Pit-Bull and a Rottweiler to guard your house. They both know what a prowler looks like, but their not so sure about each other.


    Spybot is completely free and uses an 'immunization' process. The most annoying part with this application is that it does not offer an auto-update and application of definitions. What this means, is that you have to manually download and apply the latest definitions updates. These updates do include the application updates as well, but once the update is done, you still have to apply them by hitting the 'immunization' button. Spybot does however, have an update executable that can be set as a scheduled task which will prompt the user to run the updates and immunization.

    Adaware  has a paid for version that is supposed to offers a more automated protection, but the free version works just fine, although you have to remember to open and run the application when needed (unless you spend the $)


    Ccleaner is one of the best cleaning and optimization utilities available (and yes, it's free!)  What ccleaner does best, is to remove unnecessary files from your system. I'm not talking about duplicate MP3s or pictures, but all of the cache files that build up on your system. In case you didn't know, and as a reminder for those that do know; Your system caches files of all sorts, for all kinds of reasons. From temporary copies of documents, pictures, or drawings, to web pages cached on your system for quicker or offline access, to the Windows Checkpoint files. Most, if not all of this happens in the background and is generally transparent to the end-user.
    Why is this important? With the size of available hard-drives now-a-days we are not concerned with available space. Although it is nice to remove unneeded files, the primary reason to remove temporary files, is that they are a good hiding place for viruses and other types of spy/malware. Some of the trickier ones even use temporary caches such as the recovery images that windows uses for it's checkpoints. But I digress. Suffice to say, that it is generally good practice to clean up temporary files on a regular basis.
    Ccleaner has evolved into something much more however. Along with an excellent registry cleaner (always back up you registry!!!) and uninstall utility (for the broken installations), it also has an excellent tool for managing start-up applications to either disable or remove them. You can also remove unneeded Windows Checkpoint files. Over the years this application has proven to be an invaluable tool, and luckily for all windows users, continues to evolve technically, yet remain free for our use.



    Defraggler is another utility developed (free of charge) by the company Piriform. At first glance this looks like an overblown de-fragmentation program (which it is) But it allows us to schedule defrags during system idle times. (an option which has only been available since Windows Vista)

    Recuva is another Piriform product that can come is handy, but one that you hope to never use, a file recovery utility. Now this isn't like some low level hard-drive scanning tool, but it will bring back files accidentally deleted, and in some cases corrupted files as well. Please note: When installing this, or any other product they have a default option to install the 'Yahoo' toolbar. I recommend deselecting this unless you 'Yahoo'

    Portable Ubuntu, winscp & Putty are all utilities that will help you work with Linux based resources.

    Portable Ubuntu  is a self contained VM (VirtualMachine) of a primarily GUI based Linux operating system Ubuntu. This isn't a promotion for Linux, but this is single-handily the easiest way to either try out a Linux operating system, or give yourself 100% Linux/Unix compatibility.


    Winscp  is an excellent file transfer client that supports synchronization and a resumed transfer if connection is broken. They also support secure transfer methods like SCP and SFTP, as well as standard protocols like FTP.

    Putty is an SSH client that also support SSH key authentication



    All in all, this is my toolbox. I'm not saying it's the most comprehensive around, but it is pretty complete and will most likely help with what ails your computer or peaks your curiosity.

    Saturday, April 3, 2010

    ...and entertainment

    Entertainment applications are just as self explanatory as communication applications. They do what they advertise, they entertain (well they provide us entertainment that we choose to view or listen to)

    • VLC (video)
    • iTunes (radio streaming, music & video)
    • Pandora (radio streaming)
    • Hulu (video streaming)
         Although VLC is an excellent player, just like iTunes it offers an ability to share it's library with other systems over the network or internet. Unlike iTunes, VLC will actually stream media so that it can be picked up by VLC clients (all free of charge).
         iTunes however does offer an unrivaled array of genre based radio stations that have given me hours of enjoyment and the luxury of variety. Although Pandora & Hulu are not installable application, but like GoogleApps are web based services, they are some of the best services out there. Hulu offers a video library that is pretty complete, especially if you're a fan of older TV show, and Pandora allows us to listen to customized radio station, which like iTunes radio, offers a great variety of music to choose from.

      

    ...utilities...

    Utilities is my easily my largest collection of applications and will require a little more explanation than the rest. Again, there will be some orientation in these, but I will do my best to explain what they do and how I use them.


    ...communications...

    Communication applications are just what you expect, their whole purpose is to provide communication using internet based resources. Each of these application are web-based services and require you to sign up for an account.
    Although Google offers a plethora of services including video, voice and chat communications, I wanted to show some other options are every bit as good as Google and are widely used around the world.  Google can be the catch-all for your communication needs offering open ended web-space for their users. Although they're format isn't quite like a Blog so I wanted to offer another option for web posting.
    *Please note that the free version of Skype is limited to other Skype users (but it's a free sign up so no reason for friends and family not to sign up too.)

    ...productivity...

    Productivity applications are the applications that we will most likely use every day. Due to their compatability and overall quality of design, these pieces of software can easily replace retail application suites available from Microsoft & Adobe.


    • GoogleApps/Gmail (word processor, spreadsheet, presentations, web sharing)
    • OpenOffice (word processor, spreadsheet, presentations, databases, drawing, diagrams, publications and PDFs)
    • Acrobat Reader (PDF reader)
    • GIMP (graphic design/drawing)
      
         The download and installation process for these applications is pretty straightforward, with only Gmail requiring you to register for a free account. With that said, I am confident that by the fact that you have found this blog and with the links I have provided no further directions need be given on this part.

         Please remember, that just as any new piece of software or technology we come across, there will be an orientation learning curve that no amount of instruction can overcome. What I can say to help however is simply this; These applications (and all the applications I am showing you) offer at least the same, if not more functionality than their retail counter-parts. These applications offer a comprehensive set of features and stable functionality, without a profit driven need to cause users to buy upgrades due to drastic version changes.

    ...what I use...

    Now what do I mean by 'Basic Tools'?

    Well, these are the things that give us the ability to survive the day-to-day world of computing. You may not be using all of these on a day to day basis, or even all together in one day (unless you are setting up a new system). But believe me when I tell you that these applications will come in handy at some time or another. But don't forget the best part, they're all free! And they can easily replace numerous applications that you may already pay for! :-)

    1. Productivity: office-suite application replacement, calendar & PDF reader/writer
    2. Communication: email, chat, video & voice
    3. Maintenance & security (utilities): backup, system clean-up/optimization, anti-virus & anti-spy/malware
    4. Entertainment: watch movies, online videos & music
    All right, now here are the tools that I use for:

    Productivity:

    • GoogleApps/Gmail (word processor, spreadsheet, presentations, web sharing)
    • OpenOffice (word processor, spreadsheet, presentations, databases, drawing, diagrams, publications &b PDFs)
    • Acrobat Reader (PDF reader)
    • GIMP (graphic design/drawing)

    Communications:


    Utilities:

    Entertainment:
    Now that you now what I use, let me give you a quick rundown on how I use them: